Office Manager

Company: Subway Of Alaska Inc
Location: Anchorage
Posted on: November 13, 2024

Job Description:

Subway of Alaska, Inc. seeks a skilled Office Manager with strong bookkeeping experience to manage office operations and provide cross-departmental support to HR, Marketing, and Accounting. This full-time role is pivotal in ensuring efficiency, accuracy, and organizational effectiveness, offering high-level administrative support to the company president while serving as a central resource for multiple departments. The ideal candidate is a proactive, detail-oriented professional, experienced in a mix of office management, bookkeeping, and interdepartmental coordination. They should be adaptable, self-sufficient, and capable of handling various responsibilities in a fast-paced environment. Key Responsibilities: Office Administration : Oversee office operations to ensure smooth workflows, organizational effectiveness, and compliance with company policies, serving as the main administrative liaison across departments. Bookkeeping and Financial Support : Manage general bookkeeping tasks, including expense tracking, budget monitoring, and assisting with payroll. Support the Accounting department in maintaining accurate financial records and preparing financial reports to aid in decision-making and ensure compliance with financial standards. Cross-Departmental Support : Collaborate with: HR on tasks like employee onboarding, benefits administration, and updating policy documentation. Marketing by assisting in content scheduling, coordinating promotional materials, and supporting event logistics. Accounting in processing financial documents, maintaining expense records, and ensuring timely financial reporting. Calendar Management : Schedule and coordinate executive appointments and departmental meetings, ensuring alignment with company priorities. Documentation and Record Keeping : Maintain accurate, organized records for financial, HR, and administrative documentation, ensuring easy access and confidentiality. Communication : Act as the primary point of contact for internal and external communications, managing emails, calls, and mail with professionalism. Travel Coordination : Organize travel logistics, including flight and accommodation arrangements, for executives and team members across departments. Meeting Support : Prepare agendas, take meeting minutes, and follow up on action items for interdepartmental meetings to ensure alignment and progress. Project Assistance : Support special projects, conducting research, gathering data, and compiling reports to assist in decision-making for HR, Marketing, and Accounting. Administrative and Supervisory Tasks : Supervise administrative staff as assigned, manage office supplies, and perform other duties as necessary to support a productive work environment. Required Education, Skills & Experience: Associate degree or equivalent in business, accounting, or a related field; a bachelor's degree is preferred, or a minimum of three years of relevant office management or bookkeeping experience. Demonstrated experience in supporting multiple departments, with solid bookkeeping and office administration skills. Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite, particularly Excel. Strong time management and multitasking abilities, with meticulous attention to detail in financial reporting and data integrity. Effective written and verbal communication skills, with the ability to maintain confidentiality and handle sensitive information. Knowledge of office management procedures, with familiarity in supporting HR and Marketing functions. Employment Type: Full Time Bonus/Commission: No

Keywords: Subway Of Alaska Inc, Anchorage , Office Manager, Administration, Clerical , Anchorage, Alaska